Career Opportunities

SIS Forum Malaysia (SIS) is inviting applications for the following position. If you are passionate about advancing the rights of women in the country and believe in gender equality and human rights, please submit your application to hairunnisa@sistersinislam.org.my

A description of the work environment.
SIS offers a friendly, consultative and supportive work environment. Staff are warm, caring and very committed to SIS work. The organisation offers competitive benefits to its staff, including a wellness programme, medical insurance, interest free loan or scholarship, attractive salary scale and 24 days of annual leave upon confirmation.

PROGRAMME OFFICER

(Advocacy, Legal Services & Public Education)

A. RESPONSIBILITIES OF THE POSITION

The primary role of the Legal Officer is to coordinate the programme and projects of the Advocacy, Legal Services & Public Education Unit, as well as the overall unit to promote better understanding of issues in Islam that uphold the principles of equality, justice, freedom and dignity within a democratic state framework.

1. Legal

Clinic

- Oversee and Monitor the Legal Aid Chambering Students programme, including the training programme, their progress with the Clinic’s services and the tabulation of the statistics

Mobile Clinic

- Oversee and co-organize the mobile clinics with SIS volunteer lawyers and JAG

Legal Literacy Materials

- Develop and oversee the Legal Literacy Materials, as and when required

Public Legal Literacy

- Oversee the smooth running of the SIS weekly Legal Literacy column in Utusan Malaysia, and any other media, when the need arise - Write weekly for the SIS weekly Legal Literacy column in Utusan Malaysia, and any other media, when the need arise - Ensure the dissemination of relevant legal literacy information to SIS members and staff networks

Court Watch

- Coordinate and conduct the Court Watch action-oriented survey, and any other Oversee - Develop analysis and report on the Court Watch survey.

Others

- Involve in any other programme areas of the Unit and SIS, as and when required

2. Advocacy and Law Reform

Coordinate and work closely with a team in advocacy and reform activities · Develop networks that work on law and policy reforms
Ensure proper documentation of the law reform work as carried out by SIS with other NGOs necessary

3. Administrative

Prepare budget for all programmes, compile all receipts and reports for claims from funders · Involve in the general administration of SIS operations

4. Organisational Development (General)

Report regularly to the Senior Programme Manager on the progress of work and to inform of any issues which are potentially constructive or detrimental to the organization;
Assist in the conduct of activities such as meetings, brainstorming etc as deemed appropriate by the Senior Manager;
Participate in staff meetings, and in the management team meetings when necessary;
Contribute to team tasks at SIS, such as scanning and assessing incoming materials and communications, visitor orientation;
Contribute to team work and team spirit at SIS, including organizing staff discussions and social gatherings.
In collaboration with Senior Manager and appropriate staff members, contribute to the development of funding proposals, submissions or contracts/agreements.

5. Others

Ensure high quality implementation of projects; · Assist in day-to-day efficient running of the office;
Assist the Senior Manager and the management team in any other tasks as instructed in pursuit of the vision, mission and objectives of Sisters in Islam
Carry out other duties as may be reasonably required to meet the primary objectives of the position.

B. Accountability
The position is directly accountable to the Programme Manager

MEDIA AND COMMUNICATIONS OFFICER

(Communications Research & Publication Unit)

1. RESPONSIBILITIES OF THE POSITION

The role of the Media and Communications Officer is primarily to provide assistance to the CRP Programme Manager related to media, communications and publications; document preparation; budget and administrative support.

Media

To use the media as a tool to complement SIS’s prevention, education and advocacy programmes.
To provide media services to SIS by monitoring news reports of issues that relates to SIS work and its related issues, responding to news reports if necessary, engage the media as a partner – writing news releases, organizing press conferences, responding to issues using the media, etc.
To work closely with the media to promote the SIS mission and objectives and SIS as the voice of moderation and reason in Islam.
To develop and implement a one-year media plan for SIS.
To develop annual work plans for the Unit. · Provide media and publications support for special events, etc.
Provide media and publications related support to any other events as may be directed by the Executive Director and Programme Manager from time to time to further the aims and objectives of SIS.
Responsible to coordinate and provide immediate response to media and/or other agencies on inaccurate, adverse or unfavorable reporting in the media relating to SIS work.
Responsible for developing a standard media response plan. · Initiate, coordinate or provide support for press conference and media interviews for SIS, or for events involving or supported by SIS.
Initiate, coordinate or provide support for publicity and media interest for activities and events organized and supported by SIS.
Create media networking and developing new media contacts.
Assist SIS internal units with their media and publication needs.

Communications

To develop a communications strategy to enable Sisters in Islam (SIS) to communicate effectively with the general public and also with target groups, including policy makers, the religious authorities, the academia, Islamic and women’s groups and Friends of Sisters in Islam.
To develop and continually evaluate SIS advocacy strategies, including the use of campaigns, to facilitate successful outcomes of SIS law and policy reform initiatives.
To manage the SIS database, ensuring it is up-to-date, continually expanded and evaluated to ensure it sustains a capacity for strategic and efficient communications and marketing.
To monitor and ensure the effectiveness of the SIS website as a resource and advocacy tool to promote the work of SIS.
To assist in writing letters or memoranda to the Government, letters to the editor, press statements and to give press interviews on issues of concern.
To ensure follow-up work is done to meet the objectives of each project.

2. OTHERS

Ensure high quality implementation of projects.
Assist in day-to-day efficient running of the office.
Assist the Executive Director and the management team in any other tasks as instructed in pursuit of the vision, mission and objectives of Sisters in Islam.
Carry out other duties as may be reasonably required to meet the primary objectives of the position.

3. ACCOUNTABILITY

The position is directly accountable to the Programme Manager.

PROGRAMME ASSISTANT
(Communications, Research and Publication Unit)

The role of the Programme Assistant is to primarily assist the CRP Programme Manager to raise public awareness about women’s rights in Islam and other SIS issues and to promote the development of an Islam that recognizes the principles of equality, justice, freedom and dignity.

A.    RESPONSIBILITIES OF THE POSITION
The role of CRP Programme Assistant is to provide assistance in the administrative work for Communications, Research and Publication Unit.

1.    Administrative
•    Prepare infokit (fill in and distribute)
•    Prepare folders for SIS workshops and trainings
•    Maintain database for SIS workshops & trainings
•    To assist in the preparation of budget for programmes, compile all receipts and reports for claims from funders.

2.    Resource Centre
•    Information Finder (to source for articles/books/newspaper clippings as and when required)
•    Cataloging of Newspaper Cuttings and Data Entry

3.    Publications
•    Update and maintain SIS publication inventory
•    Handling and Posting

4..    Networking
-    liaise with women’s groups, other NGOs, government agencies, student and youth organizations to promote the work and interests of Sisters in Islam
-    promote the work of SIS and represent SIS Forum at national, regional and international meetings, seminars, workshops, and conferences as assigned by SIS.

5.   Others
•    In collaboration with CRP Program Manager and appropriate staff members, contribute to the development of funding proposals, submissions or contracts/agreements
•    Participate in staff meetings, and in the management team meetings when necessary
•    Contribute to team tasks at SIS, such as scanning and assessing incoming materials and communications, visitor orientation
•    All administrative task related to your job function to ensure organizational efficiency and effectiveness
•    Assist the CRP Program Manager and Management Team in any other tasks as instructed in pursuit of the vision, mission and objectives of Sisters in Islam
•    Ensure high quality implementation of projects
•    Submit a quarterly written report on your core areas of work and projects to the CRP Programme Manager

B.    Accountability
The position is directly accountable to the CRP Programme Manager.

ACCOUNTS ASSISTANT

A. RESPONSIBILITIES OF THE POSITION

The role of Accounts Assistant is to provide assistance to the Senior Accounts Officer and Operations Manager related to accounts and finance of SIS, projects, funders and auditors. 1. Accounts

Prepare relevant payment vouchers and write cheques
Settle all bills on time
Filling: payment voucher, petty cash voucher and all other relevant documents
Bank-in cheques
Query for daily bank balance & activities
Cross check cheque clearance in bank activities against cheque listing
Maintain the book-keeping of the organisation including computerization of record if necessary
Key in daily transaction into ledger for both management and auditors account
Updating publication sale, donation received for month end
Journal entries for daily banking activities
Coding suppliers invoices and key in into the system
Prepare invoices for various debtors
Updates staff claims
Assist in the general accounts administration of SIS operations.

2. Administrative

Receive incoming daily correspondence of all kinds (incoming file) when Admin Officer is on leave
Prepare info kit and drinks for SIS visitors
Assist in the general administration of SIS Operations
Ensure the cleanliness of the office
Assist in day-to-day efficient running of the office
Carry out other duties as may be reasonably required to meet the primary objectives of the position.

3. Organisational Development (General) ·
Report regularly to the Senior Accounts Officer/Operations Manager on the progress of work and to inform of any issues which are potentially constructive or detrimental to the organization;
· Assist in the conduct of activities such as meetings, brainstorming etc as deemed appropriate by the Senior Accounts Officer/Operations Manager;
· Participate in staff meetings, and in the management team meetings when necessary;
· Contribute to team tasks at SIS, such as scanning and assessing incoming materials and communications, visitor orientation;
· In collaboration with Senior Accounts Officer/Operations Manager and appropriate staff members, contribute to the development of funding proposals, submissions or contracts/agreements.

4. Others · Ensure high quality implementation of projects;
· Assist in day-to-day efficient running of the office;
· Assist the Programme Manager and the management team in any other tasks as instructed in pursuit of the vision, mission and objectives of Sisters in Islam;
· Carry out other duties as may be reasonably required to meet the primary objectives of the position.

B. Accountability
The position is directly accountable to the Operations Manager.